The journey to implementation was instigated in June 2016 as soon as the scaffold standard was finalised. However it was soon recognised that implementation would be challenging and would have to be tackled on several different fronts to be successful. The challenges are specific to the project phases as follows:
- Ongoing projects and projects that were already contracted to a shipyard prior to KSSS and therefore tendered and bid on existing arrangements. This included projects nearing completion which had little appetite for change plus those in the early stages which may consider implementation but would require agreement between the shipyards and client, and a change management and change order process.
- Projects not yet tendered or bid, these would necessitate inclusion of KSSS contract language (See Figure 8 - Contract Language Guideline) into the tender packages, and required shipyards to have the KSSS Standards embedded into their HSE-Management Systems. This necessitated the formulation of contract language as a guideline and communicating this to as many potential clients as possible, plus engagement with shipyard management to ensure that new contracts were bid based on the KSSS Standards. .
Other challenges that had to be considered by the implementation teams were:
- Some standards or section of standards lend themselves to yard-wide implementation, and these generally require time to prepare materials, pre-define an implementation date, and communicate the change to the workforce.
- Some standards lend themselves to project by project implementation, but could mean that during the transition that two standards were in operation on a single project.
- Some standards may require a change of software or documentation to be made before implementation could take place.
- Some standards or sections of standards required a huge investment of time and funds and would be a gradual transition over a period of months or even years.
Implementation Team discussed multiple models for KSSS standard implementation model. The team chose following model (see Figure 9) as a viable model.
Main process of this model is:
- Tier 1-3: Compare yard HSE MS, standards and procedures with KSSS standards
- Tier 1-3: Gradually improve or amend yard HSE MS, standards and procedures until it aligns with KSSS standards (likewise KSSS stamp on yard documents)
- Tier 4: Assess and share actual compliance of KSSS standards at the fields
The plan for implementation is to approach this from all fronts including:
- Encourage the shipyards to embed the KSSS Standards into their HSE Management Systems. This could either be by KSSS Standard, or by KSSS Standard Section or even individual requirements. This option is most efficient and effective as it is yard-wide implementation but it may require careful planning and a pre-defined implementation date.
- Encourage clients contracting with the shipyards to include the contractual language (See Figure 8 - Contract Language Guideline) into their tenders, and insist on the KSSS Standards being implemented on their projects.
- Encourage the shipyards to bid all new contracts based on the KSSS Standards.
- Encourage ongoing projects and projects bid on previous arrangements to implement project by project in negotiation and agreement between the shipyard and client. This may require a management of change and change order process.
All these scenarios required that implementation had to be carefully managed.
The roadmap for implementation is developed as Figure 10 and stated each activity will be carried out based on timeline.